Team Training Reimbursements & Reporting

CU will fully comply with all tax requirements. CU requires that companies and associations engaged by the Club certify that they follow all tax reporting requirements. In order to facilitate tax compliance and tax reporting, teams are strongly encouraged to engage trainers through approved professional training companies, rather than directly hiring individual trainers. If individual trainers are used, the nature of the relationship should be structured as an "independent contractor" rather than an "employee".

CU will issue 1099 forms for all trainers paid directly by the Club or by Club teams, and for non-volunteer Board members. In addition, the Club will issue 1099’s to all training organizations hired by the Club and all CU teams, but not directly to the trainers hired through these organizations.

At the beginning of each season, the parent manager of each team must provide the Director of Training and the Treasurer

· All contact information for their team’s trainer, name, address, phone & Tax ID.

· Whether the trainer has been hired through a professional soccer company or as an independent contractor

· If an independent contractor, the individual’s social security number

At the end of each season, the parent manager must report to the Director of Training and Treasurer the total amount of training fees paid to their trainer or training organization. Upon the receipt of the information, the Club will reimburse the team with $800.00 for the Fall season and $600.00 for the Spring season. No reimbursements will be made until the required information has been received.

Tournament Reimbursements The Club will reimburse each team for the cost of outside tournaments of up to $400 per year. Please submit proof of payment to the Treasurer.

Ref Fees The Club will provide each team with a check to cover 1 ref per game at the start of each season. PM’s for U11+ teams may have multiple refs at games. These excess ref fees will be reimbursed by the Club at the end of the season. PM’s should send a note to the Club Treasurer for reimbursement.

Team Bank Accounts Team treasurers may wish to set up a bank account in the name of the team. Please note that team accounts may not use the Chatham United’s tax ID as this complicates IRS reporting.