Team Training Reimbursements & Reporting 

1)  Tax reporting

CU will issue 1099 forms for all trainers paid directly by the Club or by Club teams, and for non-volunteer Board members. In addition, the Club will issue 1099’s to all training organizations hired by the Club and all CU teams, but not directly to the trainers hired through these organizations.

In order to facilitate tax compliance and tax reporting, teams are strongly encouraged to engage trainers through approved professional training companies, rather than directly hiring individual trainers. If individual trainers are used, the nature of the relationship should be structured as an "independent contractor" rather than an "employee".

At the beginning of each season, the parent manager of each team must provide the Director of Training and the Treasurer

· All contact information for their team’s trainer, name, address, phone & Tax ID.

· Whether the trainer has been hired through a professional soccer company or as an independent contractor

· If an independent contractor, the individual’s social security number

At the end of each season, the parent manager must report to the Director of Training and Treasurer the total amount of training fees paid to their trainer or training organization.

2) Training Reimbursements

Upon receipt of the tax information, as well as receipt of the PM and trainer player evaluations, the Club will reimburse the team with $800.00 for the Fall season and $600.00 for the Spring season.   No reimbursements will be made until all required information has been received.  A financial penalty will be imposed for late information.

Note that the spring reimbursement may be either increased or decreased, depending on whether the team meets the $500 sponsorship requirement for the Memorial Day Tournament.  (For sponsorship amounts less than $500, the difference will be deducted from the $600;  sponsorships of $500-$750, the entire excess will be added to the $600;  amounts raised in excess of $750 will be 50% credited to the team).

3)  Tournament Reimbursements

The Club will reimburse each team for the cost of outside tournaments of up to $500 per year. Please submit proof of payment to the Treasurer.

4)  Ref Fees

The Club will provide each team with a check to cover 1 ref per game at the start of each season. PM’s for U11+ teams may have multiple refs at games. These excess ref fees will be reimbursed by the Club at the end of the season. PM’s should send a note to the Club Treasurer for reimbursement.

5) Team Bank Accounts

Team treasurers may wish to set up a bank account in the name of the team. Please note that team accounts may not use the Chatham United’s tax ID as this complicates IRS reporting.  Most team treasurers set up an account using their own social security number;  we suggest you open a non-interest bearing checking account in order to simplify your own tax reporting.